Job Purpose: The accountant is responsible for the day-to-day management of the finance as well as supporting the projects to establish effective financial management systems.
The job holder shall be responsible for day-to-day general administration of the projects finance and accounts functions. The holder of the position is expected to work within the International Accounting Standards (IAS & IFRS), AAI Financial Management Framework and Local Financial Policies and Procedures to ensure that all ActionAid policies and procedures, donor regulations, accounting standards and local laws are fully complied with.
Main/Specific Responsibilities:
• Ensuring effective implementation of AASL’s finance and accounting policies and procedures.
• Support periodic reviews of finance and accounting policy stipulations in AASL manuals.
• Timely preparation of monthly management accounts, quarterly management and statutory reports reporting schedules, tables, and analyses.
• Maintenance of all bank correspondences and communication.
• Conducting partner’s needs assessment on need basis
• Developing training materials to be used for capacity building of the partners.
• Capacity building for Partners in the following areas: Budgeting, Forecasting and Variance Analysis; Software and Accounting Procedures; Financial Reporting (Cash and Treasury Management), Grants liquidation, Policy & Procedures Compliance; Internal & external Audit responses; Payment Modalities (Cash, Bank & Mobile, credit cards); Asset Management and documentation.
• Constant monitoring of partners grants and expenditures on a regular basis.
• Consolidating monthly, quarterly and annual donor reports and reconciliations for donor funded projects in the Center.
• Ensuring financial compliance with the donor contracts for assigned projects.
• Preparing for the review by HoF donor reports for assigned projects.
• Supporting fundraising by getting involved in proposal writing and budget development.
• Coordinating management of the partners working in various projects in terms of partnership assessments, grants advancing, follow up and capacity building.
• Evaluating and processing cash requests for all projects and ensuring funds are available for project implementation.
• Ensuring proper filing of all project documentation.
• Reviewing partners financial reports and documentation.
• Updating the organizations projects Dashboard on a quarterly basis.
• Coordinating management of the partners working in various projects in terms of partnership assessments, grants advancing, follow up and capacity building.
• Regular assessment and strengthening of partners’ and CBO’s financial management capacities to ensure compliance with grants requirements and enhanced reporting
• Timely and accurate preparation of monthly management accounts, quarterly management and statutory reports according to reporting schedules, tables and analyses.
• Ensure that regular, accurate and timely financial and management reports are prepared and issued to the Head of Finance, donors, and AA International as specified in the ActionAid International Financial Policies and Management Framework.
• Prepare and submit financial reports as per organizational and statutory requirement/required by local legislation.
• Ensure that effective systems are in place to allow adequate financial monitoring.
• Ensure period end/year end processing aspects are adhered to.
• Learning from and facilitating capacity development of AASL partners in financial management and reporting.
• Preparing, processing and consolidating necessary budget information in line with the planning guidelines.
• Timely preparation of quarterly reporting packs and end year packs
• Preparing, processing and consolidating necessary budget information in line with the planning guidelines and procedures agreed with AAI and in accordance with specific needs of AASL, and submit to the Global Secretariat (GS) for review and endorsement/approval.
• Support fundraising efforts by working with committee to develop budgets for funding proposal and providing any required financial documents to support proposal submissions including copies of external audit reports etc.
• Prepare detailed forecasts and expenditure budgets and summary budget tables and ensure that they are consistent with ActionAid international requirements.
• Coordinate both internal and external audits within Finance
• Ensuring implementation and clearance of internal and external audit issues and recommendations
• Ensuring compliance with statutory obligations
• Ensuring timely preparation and availability of financial statements for internal and external audits.
• Participate in Expression of Interest and proposal development for funding.
• Provide information in reports to donors.
• Maintaining a robust accountability system including: Accountability to the people living in poverty and exclusion, AASL’s resource partners, statutory obligations and internal governance
• In collaboration with Team Leader, ensure operationalization of accountable systems within implementing partners, communities and stakeholders.
• Ensure personal accountability on assigned resources at all times
• Liaise with all Regional Accountant regarding assets within the Field Offices and collate these into one asset register.
• Ensure that an inventory is taken of all assets every 6 months.
• Ensure up-to-date lease agreements and monitoring of these contracts.
• Assist and give guidance on moving, removal and insurance of furniture and assets during removal.
• Ensure legal compliance of all property and lease agreements.
• Ensuring maximum use of the GFS systems in AASL’s programme
Specifications:
• A bachelor’s degree in a relevant field BSc. (Accounting option/B.Comm.) +5 years’ experience
• 2nd Degree (with a relevant professional qualification) + 3 years’ experience
• Must have good knowledge of the use of accounting software (knowledge of SUN Accounting and Vision Executive will be an added advantage).
• Must have strong knowledge of internal controls and budget/cash flow monitoring.
• Must have a good knowledge of international accounting standards.
• Knowledge in budget management and financial reporting analysis
• Skills in capacity building and Risk management
• Experience in financial management of development projects especially for projects funded by development partners UN Agency, EU and other relevant Development Agencies.
• Ability to work under pressure.
• Capable of working to strict deadlines.
• Experience in building donor relationships and fundraising initiative
• Proficient in MS Word, Excel and PowerPoint
ActionAid’s Sexual Harassment Exploitation and Abuse (SHEA) and Safeguarding approach
ActionAid is committed to preventing any form of sexual harassment, exploitation and abuse (including child abuse and adult at-risk abuse) and responding robustly when these harms take place. SHEA and Safeguarding incidents are rooted in an imbalance of power, particularly gendered and sexualised abuses of power. ActionAid views any form of sexual violence as a gross violation of human rights. We will not tolerate our staff or other representatives carrying out any form of sexual harassment, exploitation or abuse towards anyone we encounter through our work.
How to apply:
• This is a local positions; thus applicants should be a Sierra Leonean citizen.
• All interested candidates should fill in the application form and submit on the website
• Only electronically completed AASL application forms, a valid scanned Labour card, and scanned certificates will be accepted and should be sent to https://aasl.byteltd.com/jobs • All applicants will be assessed strictly on their merits
Closing Date:The deadline for receipts of all applications is on/before 5 pm Friday, 31st July 2026
Due to the large amounts of applications, we receive, note that the Interview date will be communicated to shortlisted candidates only.
These are local positions subject to the ethos of ActionAid Sierra Leone
